Best Xerox Machine/Photocopy Machines for Office or Small Business in India 2021

We all have printers at home. They are lightweight, compact-sized devices that can print documents at will! But what about a Xerox machine at home? Some time ago, these were bulky, and huge machines only meant for commercial uses. Until now, with some research and development, Xerox machines aren’t bulky anymore.

Either you work in a public sector or government sector or have a business, you will always need to take photo-copies and scanned files quickly. Therefore, having a compact and portable Xerox Machine can save you from facing a lot of hassles. These days we have printers with scanning and Xerox functionalities and are called multi-functional printers. These machines can print, scan and Xerox all at one go!

So, if you are in search of the best Xerox Machine, there are a few crucial factors that you must check before buying:

  • Highest Resolution: Higher the resolution, higher will be the printing quality. Therefore, this is a significant factor to check before you buy one.
  • Page per Minute: Pages per minute is the printing speed of your machine. A higher rate will be better if you are printing on a large scale.
  • Tray Capacity: It will be beneficial if the printer has a capacity of at least 150 pages.

However, if you still have any doubt about it, do check out the ‘Buying Guide‘ before having a look at our top picks for the Best Photocopy Machines in India.

Best Xerox Machines For Small Business or Office

BrandHighest ResolutionPage Per MinuteWarrantyBuy Now
HP M1005 Laserjet Printer600 x 600 dpi14 1 year Check the Price
Brother DCP-L2520D Laserjet Printer2400 x 600 dpi301 year- On-site
2 years- Carry-in
Check the Price
Canon MF244DW Laser Printer1200 x 1200 dpi271 year Check the Price
Samsung M2876 Laserjet Printer4800 x 600 dpi281 year Check the Price
Kyocera Kyom2040Dn 1102S32Us0 Laserjet Printer1200 x 1200 dpi401 year Check the Price

Above-mentioned 7-products are sorted by our team of experts to offer you the best experience with the Photocopy machines in India. Let’s discuss each product in detail now!

Best Xerox Machines/Photocopy Machines for Office or Small Business in India

1. HP M1005 Multifunction Laserjet Printer with Scanner and Xerox Machine

HP M1005 Multi-function Monochrome Laserjet Printer

When it comes to xerox machines, all of us want a machine that takes a minimal cost to print and is priced reasonably as well. The HP LaserJet M1005 has both these things. With this printer-scanner-photocopier, in your house, you can print or photocopy per page is just 1.4 rupees.

This is our top recommendation as it is a 3-in-1 monochrome Xerox machine, which means that it can print, copy and scan with ease. Apart from the standard mode of photocopying, this machine also has an economy mode, which you can use to print at cheaper rates. You can copy a document up to 99 times, without having to do the process manually.

It is ideal for offices and small enterprises. It uses laser jet technology that offers economical printing.

Even though its operating cost is low, it still gives a pretty decent resolution with 600 X 600dpi (standard mode). Also, HP understands your varying printing needs, and so, this xerox machine is compatible with various types of paper, namely, A4, A5, B5, C5, C6, DL, and postcard.

The compatible laser toner is the HP 12A Black Original LaserJet Toner Cartridge, which can yield 2000 pages. The flatbed scanning technology in this xerox machine is advanced and gives 1200 dpi. The resolution is pretty good for scanning almost any document, including old photographs.

Its paper tray can accommodate 150 sheets and its priority tray can hold up to 10 sheets. Furthermore, it has duplex printing feature, using which you can print both sides of a sheet at the same go. Also, you can resize a text by 25 to 400 percent, depending on your need.

Best Features

  • 3-in-1 printer, scanner, and xerox machine,
  • Duplex printing feature,
  • 14ppm, 600dpi,
  • Economy mode,
  • 150 sheets tray capacity,
  • 2-inch LCD

Maximum Print Resolution- 600 x 600 dpi

Products Inside the Package: 

  • Main unit
  • 1,000-page HP black print cartridge
  • 150-sheet input tray
  • Output bin support
  • Control panel overlay
  • started guide
  • Documentation CD
  • Power cord
  • Support flyer

Warranty and Service Quality:

The warranty of the HP LaserJet M1005 is 1 year. But if you buy it online and the product is delivered damaged, or you face any issue owing to a fault in manufacturing, you can get it replaced within 10 days.

So far, this xerox /printer machine has over a thousand positive reviews online. People have loved and still continue to like its performance and service quality. However, if you need further assistance you can visit the HP customer support page.


  • 32 MB RAM
  • Economical printing
  • Maximum print resolution is 600 dpi
  • Maximum display resolution is 1200 dpi
  • Photocopy, print, and scan
  • High-speed connectivity (USB 2.0)
  • Built-in instant ON technology


  • Does not include a USB cable


It is one of the best photocopy/xerox machines in India that run on low operating cost and is attached to a brand name like HP. This xerox machine is a time saver as it has the capacity to print 14 pages per minute. Paper handling is super easy while using this machine. Superb value for money machine!

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2. Brother DCP-L2520D Multi-function Laserjet Printer with Scanner and Xerox Machine

Brother DCP-L2520D Multi-function Monochrome Laserjet Printer

Brother is a Japanese company that has an excellent reputation for manufacturing electrical appliances. This photocopying machine works super-fast and can print 30 pages per minute with the maximum resolution of 2400 x 600 dpi. The paper tray can accommodate 250 sheets at a time. Also, it is fully enclosed, which ensures that the papers will remain white and won’t be affected by house dust.

With the Brother DCP-L2520D, you can print, scan, and photocopy by using a single machine. This appliance supports auto-duplex photocopying/ printing. The reason it is placed second is the fact that the output is a little down when compared to the leader when it comes to pages per cartridge.

With Brother DCP-L2520D, you will have economical yet high-resolution printing. It takes only 1.5 rupees to print a page (as per ISO standards). It is compatible with TN-2365 Standard Toner Cartridge that can yield 2600 pages.

This is a monochrome printer and can give you only black and white prints. The photocopying machine is ideal for business and offices, which has a daily requirement for printing.

The types of pages it is compatible with are A4, Letter, A5, A5 (Long Edge), A6. You can connect other devices to this printer using a USB cable.

Best Features: 

  • Auto duplex printing,
  • All-in-one printer,
  • 250 sheets paper tray,
  • 30 ppm

Resolution– 600 x 2400 dpi

Products Inside the Package:

  • 1 Printer
  • 1 CD ROM (Driver)
  •  USB Connect Cable
  • One cartridge
  •  Power Cable

Warranty and Service Quality:

This Brother Printer has an on-site warranty of 1 year and 2 years of carry-in warranty.

On buying from, you can also get a replacement within 10 days if you get this printer in a damaged condition. However, if you need any support or troubleshooting, call the Brother customer care on 1800222422.


  • Automatic duplex printing
  • Reasonably priced
  • High-resolution printing
  • Printing speed
  • Quality build and durable
  • Extended duration of the warranty


  • Printing takes a bit of time.


It is the best budget buy on our list. This three-in-one xerox machine has it all that your office will require for its printing requirement. So, if you are searching for a cost-friendly machine that can give good quality prints, you should surely go for it. It is durable and economical office printer that gives superb performance. Most of the customers have found it to be value for money, but a few have said that its output is a little lesser than 2600 pages with one cartridge of ink.

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3. Canon MF244DW Multifunction Printer with Scanner and Xerox Machine

Canon MF244DW Multi-function Monochrome Laser Printer

Canon is an extremely popular brand. This xerox machine from canon in yet another product on our list that has the feature of printing, xeroxing and scanning as well! This too has the auto duplex printing feature and gives a high-resolution printing with 1200x 1200 dpi.

Apart from the standard mode of printing, you get the quiet mode and an economy mode for obtaining prints at a lower rate. The decent speed of printing 27 pages per minute indeed makes it one of the best xerox machines in India. However, on the downside, the average cost it takes to print per page is 3 rupees, which is pretty high.

You can make up to 35 sheets of batch copying with this xerox machine, and it also supports WI-FI connectivity. You can as well connect it to you laptop or desktop via a USB cable.

It is ideally suited for offices and small enterprises. There are multiple types of need when it comes to printing in the workplace. Hence, this photocopying machine is compatible with A4, B5, A5, Letter, Legal, Executive, Envelope (C5 / COM10 / DL), and Monarch sizes of sheets.

You will need minimal effort to operate it as there are various one-touch buttons dedicated for different purposes. It also comes with a small screen to view the status or settings of printing/scanning.

Best Features:

  • Automatic duplex printing,
  • One-touch buttons,
  • Quiet and economy mode,
  • 27 ppm,
  • viewing panel,
  • 3-in-1 function

Maximum Print Resolution– 1200 x 1200 dpi

Products Inside the Package:

  •  Printer
  •  Power Cord
  • Toner-CRG 337
  • User Guide

Warranty and Service Quality:

The warranty on the Canon MF244DW is 1 year from the date of purchase. You must note, if you use any other cartridge apart from the compatible canon one, the warranty will stand void. For further assistance you can call Canon customer care on1860 180 3366


  • Auto duplex printing
  • One-touch buttons
  • Brand value
  • Durable
  • Quiet functioning
  • Supports wi-fi connectivity


  • Pricey
  • Print per page costs more


With all the feature and speed of printing, this one is ideal for office use. With this black and white xerox machine, you can do multiple copies at one go. Operating this printer is a breeze owing to the one-touch buttons. If money is not a constraint, you can surely go for this photocopier, it will not disappoint you.

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4. Samsung M2876 Multi-Function Laserjet Printer with Scanner and Xerox Machine

Samsung M2876 Multi-Function Monochrome Laserjet Printer

In India, Samsung is a brand that is known for its mobile phones. When it comes to printers and other devices, Samsung is as trustable and good as it is with manufacturing phones.

The Samsung M2876 is an all in one machine that can do the function of a printer, scanner, xerox machine, and fax machine. This printer has the convenient feature of auto-duplex printing too.

As it uses an eco-drive, the cost of printing is pretty low. With this machine, you can print aa A4 page in just 1 rupee. Using this xerox machine will not consume a lot of time. It has an LCD panel and gives a print output of 28 pages per minute.

You can wirelessly connect it to your computer using ethernet. Another connectivity option is via a USB cable. You will not have to struggle with its installation, as the company provides free installation on this printer.

Best Features:

  • Auto duplex printing,
  • 28ppm,
  • LCD panel,
  • Ethernet connectivity,
  • Print size adjusting feature,
  • Printing, copying, scanning and faxing features

Maximum Print Resolution– 48000X600 dpi

Product Inside the Package:

  • Main printer unit
  • Power cable
  • USB cable
  • User guide
  • Warranty statement

Warranty and Service Quality:

The service warranty on this Samsung xerox machine is one year, valid from the date of purchase. Many people in India blindly trust Samsung as its service quality and product performance is outstanding.

If you face any issue regarding anything, you can call the Samsung customer care on 1800407267860, 180057267864 from anywhere in India. They are available all the time on all days of the week.


  • Brand value
  • Service quality
  • LCD panel for easy operation
  • High-resolution printing
  • Duplex printing


  • Accepts only genuine cartridges (not compatible ones)
  • The operation could be simpler
  • Cartridge price is high


There is no reason not to like this printer cum xerox machine. It has all the necessary features and comes at a reasonable price. However, if you want very easy operations with several one-touch buttons, you might want to have a look at other photocopying machines on this list.

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5. Kyocera Multi-function Laserjet Printer with Scanner and Xerox Machine

Kyocera Kyom2040Dn 1102S32Us0 Multi-function Monochrome Laserjet Printer

Kyocera is yet another Xerox machine from Japanese brand on this list. Although Kyocera is a trusted company, it is not very well known in India till now. We have placed it below other machines solely because it costs much higher. But you must also take into consideration the fact that with its high price, it gives an outstanding performance as well. This photocopier can speedily print 40 A4 sheets in a minute and has 1200 x 1200 dpi resolution.

The cost of printing per page is only 60 paisa. And the icing on the cake is, it can print thousands of pages with a single cartridge. However, a negative point about this photocopying machine is that it is compatible only with A4, A5, and LGL sizes of papers.

It has a detailed control panel with one-touch buttons for various programs, an ink-saving mode, and a quiet mode as well. An LCD panel to show the printing/scanning status has been provided by the company for the convenience of the users.

This printer weighs 19 kgs and is ideal for office use only. But if you have a very heavy printing need at home, you can surely go ahead and purchase it.

It is an all-in-one machine that does the job of printing, photocopying, and scanning. This appliance has both the feature of duplex printing and duplex scanning and uses a USB cable for connectivity.

Best Features:

  • Duplex printing,
  • Duplex scanning,
  • 40ppm,
  • LCD display,
  • Detailed operating panel,
  • 512 MB RAM

Maximum Printing Resolution: 1200x 1200 dpi

Warranty and Service Quality:

Warranty on this printer cum xerox machine is 1 year valid from the date of purchase. But if you buy online and there is anything wrong with the delivery of the photocopier, you can claim a replacement within 10 days.

This machine has fewer users in India, but the ones who are using it are totally satisfied with its service quality and printing performance. If you have any issue with the machine or want help, you can give a call on 01244671000 to Kyocera customer support. 


  • Duplex printing
  • Duplex scanning
  • Fast printing of 40ppm
  • High-resolution printing
  • Economical printing


  • Costly
  • Fewer service centres
  • Heavyweight


It is an outstanding machine that is agreeably a tad bit on the pricey side. If you have no problem with the price or its bulky body, its performance will be a bliss for your office or home.

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Things to Look for While Buying a Xerox/Photocopy Machine

There are some key factors that you need to look into before you wish to have any printer. Like the printing speed, resolution, color options, printing material, and connectivity options etc. Here in this section, we will let you know everything about the Xerox machine. Let’s get into the details now.

1. Features

  • Printing Speed – Advanced digital copiers can print 22 ppm (pages per minute) on the low end to 100 ppm which is much higher than older models that could print 30 ppm. High-end machines have reduced warm-up requirements which also save time.
  • Printing Volume – Paper capacity of the xerox machines is listed as “tray” or “cassette”. While basic models have a capacity of 100 sheets in a tray and 250 sheets in the cassette, large-scale machines can accommodate 500 sheets in the tray and more than 2000 sheets in multiple cassettes.
  • Graphic capabilities – Multifunction printers come with graphic capabilities that provide highest resolution (2,400 x 2,400 dpi) along with color management through five-color control which helps to produce exact replica of the source material.

2. Analog/Digital Copier

Analog machines are no longer used in modern offices and businesses because they failed to keep up with productivity and quality of digital printers. Multifunctional digital copiers have the capabilities of scanning, faxing and distribution through internet that simplifies the process and saves time and money. As far as quality is concerned, graphic renderings ensure exact reproduction of intricate drawings and artworks and analog copiers can’t match up with the performance of digital copiers.

3. Types of Digital Copiers

  • Monochrome digital copier – These are one of the most inexpensive types of copiers available in the market that provide black and white prints. They provide basic copying, faxing and scanning function without any advanced graphics-editing capabilities. Mono-digital copiers are best suited for small-scale businesses.
  • Digital Color Copier – Digital color copiers have the capacity to reproduce high-resolution copies of a wide range of materials. These copiers are suitable for creating multicolour brochures, pamphlets and presentations and have resolution range from 600 x 600 dpi to 2,400 x 600 dpi, average speed of 40 to 90 ppm and paper capacity of 1000 sheets in the tray and 500 to 1500 sheets in backup cassette.
  • All-in-one Copier – These are sleek and light weight desktop models that are suitable for small businesses and home offices. These copiers have basic functionalities such as print, scan and fax and have resolution from 300 x 300 dpi to 1,200 x 600 dpi and output speeds of 19 to 30 ppm.
  • Multifunctional Copier – This is one of the most popular models today that is widely used by businesses that eliminate unnecessary equipments. These models include print, scan and fax function and have a wide range of communication options.

4. Specifications

  • Scan/fax/e-mail – Most advanced copiers have scanning, faxing and e-mailing feature to ensure easy and simple distribution of documents internally and externally within a workgroup. While most machines connect through ethernet of high-speed USB 2.0 connection. Higher end models offer WiFi connectivity.
  • Document feeder – Automatic document feeder is mounted on top of the machine that helps faster batch scanning of large documents.
  • Digital copier interface – Many advanced models have touch-screen operation on a monitor that allows easy editing and provides full access to the machine – language options, economy printing, moving or deleting pages, real-time preview, etc.
  • Networking capacity – Digital copiers come with a wide range of networking options that allows swift and easy distribution of documents among connected workgroups and mobile employees.


Xerox/photocopy machines are really useful devices. And it is probably a mandatory thing in any office or business outlet. With home offices on the rise, one can use it at home with ease thanks to the convenience it offers. It is perfect for day to day use and capable of doing multiple jobs at the same time. So, if you are looking for one you should be aware of its features, quality, price, operating cost and usability.

Our top recommendation out of all these products is the HP M1005 Multi-function Monochrome Laserjet Printer With a very low operating cost, and 600 dpi standard, 3-in-1 functionalities, duplex printing and a competitive price tag, the HP multifunction monochrome printer is tough to beat. And all this backed up by a 1-year warranty cover. It is indeed a winner!

If you have any queries related to Xerox/photocopy machines, feel free to reach us in the comment section below!